As we've discussed in previous posts, hiring a VA can really give your Project Manager an edge when it comes to tacking those pesky little tasks on the to-do list.
To continue the conversation, let's take a look at some things you can hand off to a Virtual Assistant. And, for good measure, remember this: if there's someone else that can perform 70% of a task, it's time to delegate it.
Our PM's (and any other management role, for that matter) spend an embarrassing amount of time on tasks that don't really provide any forward progress, but they're still important.
40 Task that a VA can do that will free up your managers:
- Scanning & Filing record copies of letters
- Scanning & Filing record copies of schedules
- Scanning & Filing record copies of daily reports
- Filing/Organizing project photos
- Arbitrage public email address/phone messages
- Processing submittals to/from Prime or Owner
- Logging submittal revisions
- Processing other contract-required deliverables
- Sending & Logging RFI's
- Drawing revision log
- Specification revision log
- Punchlist creation & management
- Manage record set of redlines/as-builts
- Pay Application tracking & logging
- Create marketing/outreach material
- Organize outreach events
- Organize company BBQ, holiday parties, etc
- Transpose meeting minutes & distribute
- Update & distribute productivity charts
- Organize trainings
- Nearly any project-required reporting
- Scrape websites for advertisements/solicitations
- Copywriting for letters, website, etc
- Prescreening new-hires
- Registering your company for new projects
- Preparing state-required paperwork
- Preparing & Filing company certification renewals
- Tracking & Logging employee reimbursements
- Coding job expenses
- Ordering office supplies
- Booking meeting rooms
- Booking travel arrangements
- Reviewing claims/change order proposals
- Weekly Manhour Gain/Loss Summary
- Monthly Manhour Gain/Loss Summary
- Weekly Over-run/Under-run Summary
- Monthly Over-run/Under-run Summary
- Attend online trainings/webinars for you and share their notes
- Prospecting for new projects
- Social Media magement
Just think about this for a second.
You may be paying somewhere around $60/hour for a Project Manager to do all this. When you COULD be paying a VA around $20/hour. Let's just say that all these tasks combined take someone 5 hours/week. You're looking at a savings of $10,400 in a year. WHOAH!
WHAT ARE YOU WAITING FOR?!