4 Reasons to Turn in Daily Reports

small contractor daily reports

We've spent a lot of time here talking about how job site technology can boost your team's performance:

We've talked about what makes for good job site tech, we've had some lessons learned with tech adoption and even some unexpected returns on investment.

But if you're new to the construction technology game, the big question is where do I ever start?

My answer, having watching many many MANY contractors struggle with this very question: daily reports.

When Frontline was founded back in 2015, we were founded with the mission to help small and medium sized contractors and their teams work more productively, reduce risk, grow capacity and increase ability.

The first step on this journey was to put a tool in the hands of these builders that would be the epicenter of it all. FrontlineDaily was born.

No matter the scope, the revenue, the owner or the crew, daily reporting is central to construction teams communicating the pertinent information in a timely manner.

 

Knowledge is power

The more you know, the better you can do your job

A good contractor is well-oil machine. Crews are communicating & working together, managers are planning work, engineering are solving problems and the project is getting built. So, just what is needed in order for this team to continue working as a well-oiled machine? Efficient dissemination or information (read: good communication). What's the most critical part of everything being communicated? Field operations. The more that is shared about the progress being made on-site means the more effective management can be in guiding and planning the work. Knowledge is power, and it starts with daily operations reporting.


RELATED: Take our Job Site Communication course for FREE! Just for our readers. Visit the Frontline Better Builder training library and enroll.


Contract-required Notifications

Delays, changes in scope, extra work, unforeseen conditions, etc

Every contract I've read has a requirement for notification or changes. What's a perfect example of a notification? A description of the issue, photos, associated impacts, and having a record of that notification. What if there was a way to capture all that in one nicely packaged PDF with photos and notes... THERE IS! It's your daily report.

Daily Progress Tracking

A standard best-practice in construction - photos, delays, weather, time, etc.

I'll keep this simple. You can't possibly have an accurate account for project progress without knowing what's happening on the job site every single day. You can pretend like you do, but you don't actually. Daily communication is the absolute kernel of nearly everything we do on a project. Even a schedule is created by knowing what has been completed and projecting out the remaining activities. What's the best way to know the operation's progress? Daily reports. 

Historical data

Issues come up, sometime long after the fact. Daily reports will be your best friend.

I've worked many jobs well into the hundreds-of-millions of dollars. It NEVER FAILS that I find myself looking back at photos that were taken months or years previous. Many times I've even gone back to other projects to reference issues or installations we had done before. Having that historical information saved our company hundreds of thousands of dollars. No joke. All because I was able to show someone a photo or a workplan from three jobs ago.

EXTRA CREDIT: It's quick.

Having the convenience of skimming an email each morning over coffee

If you haven't downloaded our daily reporting app, go do it. It's free to download and comes with a free trial. After that, it's $25/month/user to run unlimited reports. It's a prefect way to get started without spending tons of time or money. There are some helpful videos and more info about the app here